Raffle Fundraiser Handy Planning Checklist
Raffle Fundraiser Handy Planning Checklist
Holding a raffle fundraising event takes some advanced planning to make it a whopping success.
Take advantage of this handy “Planning Checklist” to keep your fundraising event on track and “on-profit!”
Print it out, use it as your guideline, and we wish you every success with your raffle fundraising event!
Fundraising Event _________________________________________________________
Date of Event: ______________________________________________________________
Our Budget: ________________________________________________________________
Our Fundraising Goal: _____________________________________________________
TO DO: Pre –Event
Venue Evaluation & Procurement
In-charge Volunteer name: ________________________________________________
Facility Budget ______________________________________________________________
Deadline to Secure: _________________________________________________________
Site Selected: ________________________________________________________________
Site Contact Person: ________________________________________________________
Contact Information: _______________________________________________________
Address: _____________________________________________________________________
Phone: _______________________________________________________________________
E-mail: _______________________________________________________________________
Deposit Paid/Date _______________________
Deposit Paid in Full: ___________________
Campaign Marketing:
In-charge Volunteer: _________________________________________________________
Direct-mail Campaign: _______________________________________________________
Poster/Fliers: ________________________________________________________________
Media / PR: ___________________________________________________________________
Social Media: __________________________________________________________________
E-mail Campaign: _____________________________________________________________
Joint Partnership Arrangements: ____________________________________________
Other: __________________________________________________________________________
Administrative Duties:
Banking _________________________________________________________________________
Volunteer Oversight: ___________________________________________________________
Group Leaders: _________________________________________________________________
Food – Drink – Refreshments:
Food Budget: ___________________________________________________________________
In-charge Volunteer: ___________________________________________________________
Assisting: _______________________________________________________________________
Decorations:
Decoration Budget: ___________________________________________________________
Theme: _________________________________________________________________________
In-charge Volunteer: __________________________________________________________
Assisting: _______________________________________________________________________
Prizes:
Budget: _______________________________________________________________________
In-charge Volunteer: _________________________________________________________
Assisting: _____________________________________________________________________
Prize Donation Requests: ___________________________________________________
Event Staffing:
In-charge Volunteer: ________________________________________________________
Assisting: ______________________________________________________________________
Specific Job Delegation: (name responsible)
Decorating: ___________________________________________________________________
Equipment Set-up: ____________________________________________________________
Table/Chair: ____________________________________________________________________
Table/Booth Staffing: _________________________________________________________
Master of Ceremonies: _______________________________________________________
Raffle Ticket Sales: ___________________________________________________________
Clean Up: ______________________________________________________________________
Security: _______________________________________________________________________
Permits: ________________________________________________________________________
Raffle Tickets: (custom printed: (www.raffleticket.com)_________________________________________
Vendor Services: ___________________________________________________________________
Entertainment & Games:
Budget: ________________________________________________________________________
In-charge Volunteer: __________________________________________________________
Assisting: ______________________________________________________________________
NOTES:
