Raffle Fundraiser Handy Planning Checklist

Raffle Fundraiser Handy Planning Checklist

 

Holding a raffle fundraising event takes some advanced planning to make it a whopping success.

 

 

Take advantage of this handy “Planning Checklist” to keep your fundraising event on track and “on-profit!”

 

Print it out, use it as your guideline, and we wish you every success with your raffle fundraising event!

 

 

Fundraising Event _________________________________________________________

 

Date of Event: ______________________________________________________________

 

Our Budget: ________________________________________________________________

 

Our Fundraising Goal: _____________________________________________________

 

 

TO DO: Pre –Event

 

Venue Evaluation & Procurement

 

In-charge Volunteer name: ________________________________________________

 

Facility Budget ______________________________________________________________

 

Deadline to Secure: _________________________________________________________

 

Site Selected: ________________________________________________________________

 

Site Contact Person: ________________________________________________________

 

Contact Information: _______________________________________________________

 

Address: _____________________________________________________________________

 

Phone: _______________________________________________________________________

 

E-mail: _______________________________________________________________________

 

Deposit Paid/Date _______________________

 

Deposit Paid in Full:  ___________________

 

Campaign Marketing:

 

In-charge Volunteer: _________________________________________________________

 

Direct-mail Campaign: _______________________________________________________

 

Poster/Fliers: ________________________________________________________________

 

Media / PR: ___________________________________________________________________

 

Social Media: __________________________________________________________________

 

E-mail Campaign: _____________________________________________________________

 

Joint Partnership Arrangements: ____________________________________________

 

Other: __________________________________________________________________________

 

Administrative Duties:

 

Banking _________________________________________________________________________

 

Volunteer Oversight: ___________________________________________________________

 

Group Leaders: _________________________________________________________________

 

Food – Drink – Refreshments:

 

Food Budget:  ___________________________________________________________________

 

In-charge Volunteer: ___________________________________________________________

 

Assisting: _______________________________________________________________________

 

Decorations:

 

Decoration Budget: ___________________________________________________________

 

Theme: _________________________________________________________________________

 

In-charge Volunteer: __________________________________________________________

 

Assisting: _______________________________________________________________________

 

Prizes:

 

Budget: _______________________________________________________________________

 

In-charge Volunteer: _________________________________________________________

 

Assisting: _____________________________________________________________________

 

Prize Donation Requests: ___________________________________________________

 

Event Staffing:

 

In-charge Volunteer: ________________________________________________________

 

Assisting: ______________________________________________________________________

 

Specific Job Delegation: (name responsible)

 

Decorating: ___________________________________________________________________

 

Equipment Set-up: ____________________________________________________________

 

Table/Chair: ____________________________________________________________________

 

Table/Booth Staffing: _________________________________________________________

 

Master of Ceremonies: _______________________________________________________

 

Raffle Ticket Sales: ___________________________________________________________

 

Clean Up: ______________________________________________________________________

 

Security: _______________________________________________________________________

 

Permits: ________________________________________________________________________

 

Raffle Tickets: (custom printed: (www.raffleticket.com)_________________________________________

 

Vendor Services: ___________________________________________________________________

 

Entertainment & Games:

 

Budget: ________________________________________________________________________

 

In-charge Volunteer: __________________________________________________________

 

Assisting: ______________________________________________________________________

 

NOTES: